Operations Administrator

JOB TITLE: Operations Administrator

DEPARTMENT: Back Office

REPORTS TO: Operations Manager

ESCALATES TO: Head of Operations

MAIN JOB PURPOSE:

Under general supervision you will work in an accurate and timely manner to ensure the smooth running of the back office to comply with regulatory obligations.

KEY RESPONSIBILITIES:

• Ensuring the update and accuracy of price file update (manual & automatic)
• Recording Client Asset values in accordance with CASS regulations
• Produce occasional reports if required by the firm’s policy and procedures.
• Prepare periodic statements that comply with the periodic statement rules.
• Monitor and process corporate actions.
• Conduct the firm’s internal client money reconciliation process
• Conduct the firm’s external client money reconciliation process.
• Completing cash movements in a timely manner ensuring regulatory obligations are met.
• Maintain accurate records to allow for accurate identification of each client’s money.
• Correctly allocate client entitlements arising from, eg, dividends, corporate actions, interest payments.
• Timely/accurate order input
• Contract checking and production of contract notes
• Ensuring that there is sufficient cash/stock to fulfil settlement
• Creating and loading the daily transaction report in order to comply with MiFID II regulations
• Timely and accurate Broker payments
• Completing any system or client static data amendments
• Create new accounts on the in-house software
• Conduct the firm’s internal custody record check
• Conduct the firm’s physical asset reconciliation process
• Conduct the firm’s external custody reconciliations.
• Completing holding movements/ account transfers correctly and ensuring, where applicable, a transaction report is created
• Producing commission schedules for accounts
• Ensuring client information is held and processed in accordance with GDPR regulations
• Assist Partners with Investment Management administration
• General administrative tasks, filing etc.
• Carry out any other duties as may reasonably be required

KEY CAPABILITIES:

• Level 1 - Communicating effectively
• Level 1 - Team work
• Level 1 - Managing time to achieve results
• Level 1 - Quality
• Level 1 - Problem Solving/Decision Making
• Level 1 - Adaptability/Flexibility
• Level 1 - Working with Information and Information Technology